Safeguarding Concern - Tracking & Management System
What is Safeguarding Concern? - Safeguarding Concern is a powerful yet simple safeguarding system to record, manage and respond to safeguarding concerns quickly and effectively.
How does it work? - Your staff can easily record concerns securely from any PC, Mac, smartphone or tablet. As soon as a concern is submitted, the DSL and safeguarding team are instantly notified, enabling a coordinated response. Comprehensive reporting and analysis tools make it simple to identify trends, evidence impact, and generate reports for governors, trustees, local authorities and inspections. Chronologies, body maps and supporting documents can be produced quickly and securely, with redaction options where required.
Ask our specialists a question - Unique to SSS Learning you can also securely post a specific safeguarding question to our team of safeguarding experts. We'll respond with our considered advice and guidance on any safeguarding matter.
Safeguarding Concern is fully customisable to any settings that work with children, from schools & academies, to any out of school setting, such as sports clubs.
Safeguarding Concern delivers all of this at a fraction of the cost of alternative systems.
Cost is calculated according to the number of pupils on roll.
Click on the coloured tiles below to learn more
Record
Using one simple screen, all staff can securely record a concern which will immediately notify the DSL / Safeguarding Team.
Respond
The DSL/Safeguarding Team can initiate an immediate response to each concern and manage additional ongoing actions where needed. Our unique planner enables the DSL/Safeguarding Team to:
- Track progress of ongoing support and allocated tasks
- Record and track all referrals and interventions (internal and external)
- Easily attach files to pupil profiles or concerns - accepted formats PDF, JPG, PNG
- Set reminders to track and monitor progress of allocated staff tasks
Review
A full case record by child/incident is maintained. This enables the DSL/Safeguarding Team to:
- Direct ongoing support at the optimum times
- Review case management
- Initiate case closure
Report
Our Statistics and Report option offers the facility to produce a variety of reports by Concern categories (e.g. Bullying, Neglect, Domestic Abuse); Gender; Age/Year Group; Ethnicity; Location (e.g Playground, Dining Hall, Classrooms). Reports can also be tailored and produced for use at Governance meetings, to meet Local Authority requirements and during Inspection.
Chronologies can also be produced, redacted where appropriate, for use at Child Protection, Child in Need, or Early Help meetings.
Our Statistics and Report option offers the facility to produce a variety of reports by Concern categories (e.g. Bullying, Neglect, Domestic Abuse); Gender; Age/Year Group; Ethnicity; Location (e.g Playground, Dining Hall, Classrooms). Reports can also be tailored and produced for use at Governance meetings, to meet Local Authority requirements and during Inspection.
Chronologies can also be produced, redacted where appropriate, for use at Child Protection, Child in Need, or Early Help meetings.
Using one simple screen, all staff can securely record a concern which will immediately notify the DSL / Safeguarding Team.
The DSL/Safeguarding Team can initiate an immediate response to each concern and manage additional ongoing actions where needed. Our unique planner enables the DSL/Safeguarding Team to:
- Track progress of ongoing support and allocated tasks
- Record and track all referrals and interventions (internal and external)
- Easily attach files to pupil profiles or concerns - accepted formats PDF, JPG, PNG
- Set reminders to track and monitor progress of allocated staff tasks
A full case record by child/incident is maintained. This enables the DSL/Safeguarding Team to:
- Direct ongoing support at the optimum times
- Review case management
- Initiate case closure
Our Statistics and Report option offers the facility to produce a variety of reports by Concern categories (e.g. Bullying, Neglect, Domestic Abuse); Gender; Age/Year Group; Ethnicity; Location (e.g Playground, Dining Hall, Classrooms). Reports can also be tailored and produced for use at Governance meetings, to meet Local Authority requirements and during Inspection.
Chronologies can also be produced, redacted where appropriate, for use at Child Protection, Child in Need, or Early Help meetings.
Our Statistics and Report option offers the facility to produce a variety of reports by Concern categories (e.g. Bullying, Neglect, Domestic Abuse); Gender; Age/Year Group; Ethnicity; Location (e.g Playground, Dining Hall, Classrooms). Reports can also be tailored and produced for use at Governance meetings, to meet Local Authority requirements and during Inspection.
Chronologies can also be produced, redacted where appropriate, for use at Child Protection, Child in Need, or Early Help meetings.
SafeguardingConcern:
- A secure and simple online system for school staff to report safeguarding concerns for DSLs and other members of the safeguarding team to review, respond and report.
- Easy set up for new users, with a smooth transition to import existing concern tracking data from alternative systems (such as CPOMS or MyConcern) if required.
- 3 levels of user access: Level 1 for all staff; Level 2 for DSLs and their safeguarding team; and Level 3 for Trust / cluster management if needed.
User Levels Explained
Level 1 User Role
Staff & volunteers
- Simply search and select the name of the pupil they have a concern about.
- Enter the details of their concern or describe the incident.
- Enter the date, time and location of the incident. If immediate action was taken, provide details.
- Click 'send concern' and the concern will be submitted.
- Once submitted, the DSL and Level 2 users are automatically notified.
Level 2 User Role
DSLs & DDSLs
- Record any concerns they might have in the same way as Level 1 users.
- Respond to concerns submitted by other staff members.
- Receive notifications of new concerns via email or when logging into the system.
- Accept a concern to manage or assign it to another Level 2 user.
- Detail responses, assign tasks, view task planner, review chronology, and create detailed reports & statistics.
- Easily attach files to pupil profiles or concerns - accepted formats PDF, JPG, PNG
Level 3 User Role
Multi-site school & trust managers
- Monitor safeguarding across multiple schools.
- Respond to concerns submitted
- Easily switch between schools.
- Ensure consistent safeguarding standards across all schools.
- Generate comprehensive multiple-school compliance reports for governance.
We're here to help
Everything you need for comprehensive safeguarding concern management
We are aware the data entered into our system is sensitive. We've built SafeguardingConcern with data security as our priority, secure MIS integration and the highest level security on our servers.
2-factor authentication is a setting you can apply to any of your users.
SafeguardingConcern uses Wonde to integrate with your MIS.
You can also use SafeguardingConcern without an MIS by manually entering staff and pupils, or importing directly from your own spreadsheet.
Our support is second to none. Our team are available 7 days a week from 8am - 10pm to help your users if required.
We are aware the data entered into our system is sensitive. We've built SafeguardingConcern with data security as our priority, secure MIS integration and the highest level security on our servers.
2-factor authentication is a setting you can apply to any of your users.
SafeguardingConcern uses Wonde to integrate with your MIS.
You can also use SafeguardingConcern without an MIS by manually entering staff and pupils, or importing directly from your own spreadsheet.
Our support is second to none. Our team are available 7 days a week from 8am - 10pm to help your users if required.
Book my online demonstration
See SafeguardingConcern via a Teams demonstration
- See live how SafeguardingConcern can work for your school
- Ask our team any questions you may have
- We are more than happy to demonstrate to groups or clusters
- Your demonstration will take around 15-20 minutes
Book Your Teams Meeting
Pricing & Purchase
Cost is calculated according to the number of pupils on roll.
What Our Customers Say
Frequently asked questions
Created by experts
It's created by experienced education leaders and safeguarding specialists who understand the realities of schools, academies and trusts.
It's more than training
It's safeguarding and duty of care courses, specialist support, policy resources, concern management, and ongoing legislative updates.
It's always current
We monitor safeguarding legislation, statutory guidance and emerging risks so your training and resources remain up to date throughout your licence period.
We are here to support you and your team when you need it
Questions don't always arise during the school day. Our specialist team is available seven days a week until 10pm to provide advice and support when you need it most.
It offers clear reporting with less administration
You can easily track training, monitor compliance, access certificates and generate reports from one central platform, making it easier to demonstrate safeguarding oversight and evidence training on OFSTED inspection.
It supports every level of your organisation
Whether you're a Headteacher, DSL, Business Manager, Governor, Trustee or Trust Leader, SSS provides the training, tools and support needed to strengthen safeguarding across your organisation.
You'll have immediate access to the course. You can choose to pay by invoice or by credit card. This means your staff can start training straightaway.
We'll email your activation key to you. All you need to do is login to your admin dashboard (http://admin.ssslearning.co.uk) and here you can issue training to your team.
No - you don't need to complete our courses in one session.
Our system tracks and saves progress, enabling you to access / resume the course to fit around your workload.
Our courses can be accessed at https://training.ssslearning.co.uk - 24/7/365
You'll have access to this course for 12-months from the date of purchase.
Yes - from the admin dashboard you can view all certificates and run a variety of reports.
Included as standard are the following reports which will appear in tabs on the downloaded spreadsheet:
Full report
All data in one tabbed spreadsheet for you to review. The Full report gives you the option to download a collection of reports into one spreadsheet, including any reports that you have saved. The full report includes:
- Latest certificates
- Full certificate history
- Current certificates
- Recommended revalidations
- Statutory revalidations
Staff reports
You can run a report for individual or selected members of staff and see which courses they have completed.
Course completions
You can run a report by course title and easily identify who has completed the course.
Document reading
You can run a report to see which documentation staff have read including the date and time each document was read. You can also filter by name or by a particular document.
Saved reports
You can also create and save your own bespoke reports which can be scheduled and emailed to you.